SUPPLY, DELIVERY OF SERVER RACK CABINET & INSTALLATION OF UPS AT HARTEBEESTFONTEIN OFFICE PARK

Author: Elphie
Date posted: 2018-02-28
Bid Number: ERW201802/084
Description:

Scope of work:

Bids are hereby invited for the SUPPLY, DELIVERY OF SERVER RACK CABINET & INSTALLATION OF UPS AT HARTEBEESTFONTEIN OFFICE PARK

Scope of work is (But not limited to) the following:

1.     Server rack cabinet must be a 31U and grey in colour.

2.     The server rack cabinet must have two shelves.

3.     The rack cabinet must have a lockable glass door.

4.     A suitable or built in enclosure fan must be fitted in the rack.

5.     A PDU (Power sub distribution socket outlets) enough to fit in a full rack.

6.     Cables to be refitted in existing racking and patch panels.

7.     The UPS must be a 3 KVA in line 230 VAC to 230VAC unit with a 30 minutes back up.

8.     The UPS shall be supplied from the distribution board.

9.     Suitable by pass switch for the UPS must be included.

10.  Supply cables and 20A circuit breaker must be supplied

11.  Equipment and workmanship must be guarantee for twelve months.

12.  Work to be done over the weekend.

13.  The issuing of an electrical certificate of compliance for the installation is compulsory.

General requirements:

·       Project manager Project managers must have wireman’s license and the company must be electrical registered with department of labour. Non- compliance to this requirement will lead to disqualifications

Quotation Requirements:

Work offered that DO NOT comply with the specifications will not be evaluated. The successful bidder must register on the ERWAT vendors list. Forms to be downloaded from the ERWAT website. Quotation evaluation shall be performed on 80:20 principle (pricing and functionality 80% and BBBEE 20%)

Evaluation Criteria followed to evaluate quotations – Preference points system (PPS) as included in the Preferential Procurement Regulations of:

PPS

Contract value

Formula

Additional Considerations

80/20

Equal to or above R 30 000.00 and up to R 200 000

Ps = 80(1-(Pt-P min/P))

Where

Ps = Points scored for price of bid under consideration.

Pt = Rand value of bid under consideration.

P min = Rand value of lowest acceptable bid.

Maximum of 20 points may be awarded for being HDI, subcontracting with an HDI, and/or achieving specified goals.

Above points must be added to points scored for price.

Only bidder with the highest points scored may be selected.

PLEASE NOTE THAT FAILURE TO MEET ANY OR ALL OF THESE REQUIREMENTS WILL LEAD TO DISQUALIFICATION

·       Valid Original Tax Clearance Certificate (2014-2015)

·       Copy of Latest Municipal Account and Certification

·       Declaration of Interest (Download form ERWAT website/Procurement/Service Provider Registration)

·       BBB-EE Certificate

·       Proof of work of similar nature

Functionality Criteria

Stage 1

Evaluation Criteria

Points

Breakdown of Points

Functionality

Relevant Experience (Each proof of experience provided must be accompanied by completion certificate/Signed invoice/reference letter)

30

30 Points – 5 Relevant Reference

25 Points – 4 Relevant Reference 

20 Points – 3 Relevant Reference

15 Points – 2 Relevant Reference

10 Points – 1 Relevant Reference

Experienced key person

40

40 points- Bidder more than one person with  Electrical Engineering Degree certificate

30 points- Bidder  one person with Electrical Engineering Degree certificate

20 points- Bidder with one person with  Electrical engineering Diploma certificate

10 points- Bidder one person with Electrical Engineering certificate

0 Points – Non Submission.

Delivery Period

30

Total

100

All candidates with a functionality result of less than 80% will automatically be disqualified. Candidates require a minimum of 80% Functionality scoring to be considered for further evaluation

Stage 2

Preference points will be calculated as follows:

             Table

Points

Price

80

B-BBEE

20

Total Points for Price and B‑BBEE must not exceed

100

 

 

Bid closing date: 2018-03-07
Compulsory site meeting: A compulsory information session will be held at 09h00 on FRIDAY, 02/03/2018. Prospective bidders are requested to meet on the said date and time on site at VENUE ;ERWAT (Technical) Hartebeestfontein Office Park,

Contact Person:

Unathi Mbengwana
Contact number: 011 929 7157
E-mail address:
Bid validity period: 7 Days
Physical address
where bid documents
can be collected:
ERWAT Head Office,
Hartebeestfontein Office Park,
R25, Norkem Park.
Day when Quotation is to be submitted to ERWAT Offices:
 

 

QUOTATION REQUIREMENTS

Work offered that DO NOT comply with the specifications will not be evaluated. The successful bidder must register on National Treasury’s Centralised Supplier Database.

PLEASE NOTE THAT FAILURE TO MEET ANY OR ALL OF THESE REQUIREMENTS WILL LEAD TO DISQUALIFICATION

  • Valid Certified copy or original BBBEE Compliance Certificate;
  • Valid Tax Clearance Pin issued by SARS on e-filing;
  • Copy of Latest Municipal Account (not older than three months from date of closing);
  • Declaration of Interest – MBD 4.2

NB: Bidders will not be allowed on any of the ERWAT sites without a work permit and the correct PPE gear.

GENERAL NOTES:

  • Request for Quotations must be submitted electronically to the following e-mail address: rfq@erwat.co.za
  • ERWAT reserves the right to not accept the lowest bid, to award the quote to more than one bidder, to award the quote in part or to not award it at all and bidders will have no claim of any kind in this regard.
  • The subject line must only contain the RFQ number and description, quotations that do not follow these conventions will not be considered.
  • Quotations that are not received on the specific date and time, will be marked as late responses and such quotations will, in terms of the Supply Chain Management Policy of ERWAT, not be considered by ERWAT as valid