Supply, Delivery, assembly and installation of office furniture

Author: FABIAN
Date posted: 2017-12-06
Bid Number: ERW201712/008
Description:

Suitably accredited, authorised and experienced bidders are hereby required to submit a bid for the Supply, delivery, assembly and installation of office furniture.

SCOPE OF WORKS:

Item

Quantity

Description

Chairs

4

Operator chair including a synchro mechanism, gas height adjustment, boomerang arms. Upholstered in a black bonded leather.

Desks

5

Mahogany melamine rectangular desk shell only.

Size: 1600 x 750

Pedenza

5

Five mahogany melamine pedenza including black roller door, 4 drawers including a drop in pencil tray.

Size: 1200 x 600

Letter Trays

6

2 tier black steel A4 letter trays.

Size: 360 x 256 x 150

Waste Paper Bin

5

Black steel waste paper bins

Size: 240dia x 300high

Voice recorder

2

·         4 GB Flash memory

·         Micro SD/micro SDHC card

·         USB:  2.0 high speed, storage class, audio class, HID

·         Recording:  Linear PCM (48kHz/16bit), MP3 and WMA

·         Automatic Recording: Voice Sync & VCVA

·         Convenient Playback of Music, Audio Books and Podcasts

·         Low-Cut Filter, Noise Cancel and Voice Filter for crystal clear audio

·         3 high-quality microphones for true, wideband stereo recording

·         Partial Erase, File Copy/ Move/Divide and index marks

·         9 Scene Modes for most convenient recording

DELIVERY POINT

Human Resources Department

Room D137

1st Floor

Hartebeestfontein Office Park R25 (Bronkhorstspruit/Bapsfontein)

Kempton Park

1512

AWARD OF BID:

ERWAT reserves the right to accept any bid or part thereof, to award the bid to more than one bidder and does not bind itself to accept the lowest or any bid and not to consider any bid not suitably endorsed or comprehensively completed. 

EVALUATION CRITERIA:

FUNCTIONALITY

  • Pictures/brochures of the items stated above should accompany the tender.

  • Completion of the MBD 6.2 and Annexure C, D & E (available on the ERWAT website page under web tenders/tenders) attached hereto is compulsory.

Failure to provide pictures/brochures and completion of the MBD 6.2 and Annexures C, D and E will result in disqualification.

Preference points system (PPS) as included in the Preferential Procurement Policy Framework Act, Regulations of 2017:

PPS

Contract value

Formula

Additional Considerations

80/20

Equal to or above R 30 000.00 and up to R 200 000

Ps = 80(1-(Pt-P min/P))

Where

Ps = Points scored for price of bid under consideration.

Pt = Rand value of bid under consideration.

P min = Rand value of lowest acceptable bid.

·         Bidders may be subjected to a pre-compliance stage and functionality scoring and only bidders who score the stipulate minimum points will be illegible to proceed to PPPFA evaluation.

·         Maximum of 20 points may be awarded for BEE level.  Bidders are required to tick the relevant box in the table below to claim their points according to their BEE level.

·         Above points must be added to points scored for price.

·         Only bidder scoring the highest points will be selected for award.

B-BBEE Status Level of Contributor

Number of points

(80/20 system)

Kindly tick the applicable level and points

1

20

 

2

18

 

3

14

 

4

12

 

5

8

 

6

6

 

7

4

 

8

2

 

Non-compliant contributor

0

 

Failure on the part of a bidder to submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS), or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit confirming annual turnover and level of black ownership in case of an EME and QSE together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

QUOTATION REQUIREMENTS:

Work offered that DO NOT comply with the specifications will not be evaluated.

PLEASE NOTE THAT FAILURE TO MEET ANY OR ALL OF THESE REQUIREMENTS WILL LEAD TO DISQUALIFICATION

  • Valid Certified copy or original BBBEE Compliance Certificate to verify the above claimed points;

  • Valid Tax Clearance Pin issued by SARS on e-filing Bidders are required to submit their SARS pin and certificate as prescribed by SARS effective from 01 April 2016.  Please visit www.sars.gov.za or ERWAT Website:  www.erwat.co.za/procurment  for more information;

  • Copy of Latest Municipal Account (not older than three months from date of closing);

  • Declaration of Interest – MBD 4.2 (Download form ERWAT website/Procurement/Service Provider Registration).

  • Bidders must be registered with National Treasury’s Centralised Supplier Database (CSD) and can visit www.csd.org.za for more information and registration procedures.

  • CSD Registration Number:  MAAA__________________________

  • Valid Construction Industry Development Board Registration (CIDB):  Valid CRS number:  _________

GENERAL NOTES

Completed tenders / quotations must be in a sealed envelope clearly marked with contract number and description and to be hand delivered, in the TENDER BOX at the FOYER at ERWAT Head Office, Bapsfontein road, Kempton Park.No e-mail or faxed bids/proposals shall be accepted.Bids/Proposals that are not received on the specific time and date will be marked as late bids/proposals and such bids/proposals will, in terms of the Supply Chain Management Policy of ERWAT, not be considered by ERWAT as valid bids/proposals.

Complete quotation with supporting documents must be sealed and externally endorsed with CONTRACT NUMBER and marked DESCRIPTION and placed in the Bid Box identified “Bid for the appointment of a professional Marketing service provider to Conduct a Customer Satisfaction Survey for our customers in Gauteng region” at ERWAT Head Office, Bapsfontein Road, Kempton Park, not later than 12H00 on TBC.

 

 

Bid closing date: 2017-12-13
Compulsory site meeting: N/A

Contact Person:

MS L MAMETSE
Contact number: 011 929 7127
E-mail address:
Bid validity period: 7 Days
Physical address
where bid documents
can be collected:
ERWAT Head Office,
Hartebeestfontein Office Park,
R25, Norkem Park.
Day when Quotation is to be submitted to ERWAT Offices: N/A
 

 

QUOTATION REQUIREMENTS

Work offered that DO NOT comply with the specifications will not be evaluated. The successful bidder must register on National Treasury’s Centralised Supplier Database.

PLEASE NOTE THAT FAILURE TO MEET ANY OR ALL OF THESE REQUIREMENTS WILL LEAD TO DISQUALIFICATION

  • Valid Certified copy or original BBBEE Compliance Certificate;
  • Valid Tax Clearance Pin issued by SARS on e-filing;
  • Copy of Latest Municipal Account (not older than three months from date of closing);
  • Declaration of Interest – MBD 4.2

NB: Bidders will not be allowed on any of the ERWAT sites without a work permit and the correct PPE gear.

GENERAL NOTES:

  • Request for Quotations must be submitted electronically to the following e-mail address: rfq@erwat.co.za
  • ERWAT reserves the right to not accept the lowest bid, to award the quote to more than one bidder, to award the quote in part or to not award it at all and bidders will have no claim of any kind in this regard.
  • The subject line must only contain the RFQ number and description, quotations that do not follow these conventions will not be considered.
  • Quotations that are not received on the specific date and time, will be marked as late responses and such quotations will, in terms of the Supply Chain Management Policy of ERWAT, not be considered by ERWAT as valid